摘要
This position will lead a team of 1-2 Novartis associates and/or contractors supporting end to end procure through payment processes and support.
This position will be responsible for executing complex purchase troubleshooting in relevant Novartis systems, communication with end users on request status, vendor interface, troubleshooting with internal and external stakeholders as well as maintenance of relevant dashboards around purchase order management and business owner support (interface with partner functions and vendors)
This role will also support financial and procurement through payment processes in coordination with finance business partners and function operations representatives. This position will oversee critical tasks essential for business success.
About the Role
This contract is for limited period of time 12 months.
Key Responsibilities:
• Act as SME for key processes, ensuring operational efficiency and compliance.
Monitor KPIs, dashboards, and financial reporting on spend scope.
• Perform quality checks and resolve issues in P&O, Procurement, and Finance.
• Lead process improvements and knowledge sharing across relevant departments.
• Interpret and administer policies affecting business operations.
• Manage PO processes: validation, creation, tracking, approvals, and updates.
• Maintain vendor relationships, updating information and requesting quotes.
• Conduct month-end reporting and accruals with BPA. Serve as liaison for financial processes and KPIs.
• Monitor complex multisite POs and act as a contact for operations support. Engage with global stakeholders and service suppliers to ensure smooth operations.
• Oversee data extraction from SAP, maintaining a centralized database for PO and invoice management.
• Generate reports on expiring POs, missing invoices, and payment status.
Develop and manage automated communication workflows for outstanding actions. Implement quality governance cycles with regular audits to improve process efficiency.
Key Requirements:
• Degree or Equivalent: Bachelor’s degree in Finance, Accounting, Operational Management, Business, or a related field.
• At least 7-10 years of operational or financial experience. Experience with purchase order management, vendor management, operations support preferred.
• Strong people management skills, including 3rd party / contractors. Demonstrated capability developing people and teams.
• Strong customer-focused mentality with proficiency in English (both oral and written).
• Technical and Organizational Skills: Excellent technical skills and attention to detail.
• Working knowledge of Microsoft Office 365 and SAP/Ariba/Service Now.
• Experience working with support teams/functions
• Professional level of English both written & spoken, German on a fluent level
• Demonstrated track record in stakeholder engagement, training, and effective presentation skills.
• Ability to work across a multi-functional working environment and/or experience partnering in a global environment across multiple time zones.
You’ll receive:
Monthly pension contribution matching your individual contribution up to 3% of your gross monthly base salary; Risk Life Insurance (full cost covered by Novartis); 5-week holiday per year; (1 week above the Labour Law requirement) ; 4 paid sick days within one calendar year in case of absence due to sickness without a medical sickness report; Cafeteria employee benefit program – choice of benefits from Benefit Plus Cafeteria in the amount of 17,500 CZK per year; Meal vouchers in amount of 105 CZK for each working day (full tax covered by company); Public Transportation allowance; MultiSport Card, Employee Share Purchase Plan. Find out more about Novartis Business Services: http://www.novartis.cz/
Accessibility and accommodation:
Novartis is committed to working with and providing reasonable accommodation to all individuals. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in any order to receive more detailed information about essential functions of a position, please send an e-mail to inclusion.switzerland@novartis.com and let us know the nature of your request and your contact information. Please include the job requisition number in your message.
Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together? http://www.novartis.com/about/strategy/people-and-culture
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Benefits and Rewards: Read our handbook to learn about all the ways we’ll help you thrive personally and professionally: http://www.novartis.com/careers/benefits-rewards
Accessibility and accommodation
Novartis is committed to working with and providing reasonable accommodation to all individuals. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in order to receive more detailed information about the essential functions of a position, please send an e-mail to [email protected] and let us know the nature of your request and your contact information. Please include the job requisition number in your message.
Novartis is committed to building an outstanding, inclusive work environment and diverse teams' representative of the patients and communities we serve.
